Make the most of Gwapit with notification topics
December 5, 2018
December 5, 2018
Notifications are getting out of control, and everybody is affected. Individuals get interrupted all day long by unnecessary notifications sent by collaborative apps. Some notifications are handy, but a fair share is simply superfluous. On the other hand, the productivity of professionals is severely hindered by all the noise and the interruptions. Critical notifications get buried in noisy streams.
To avoid the stress that comes with notifications of different importance coming from many various sources, Gwapit regroups them all into one app and gives you back control over your alerting schedule. You decide which notifications are worthy of your attention.
Gwapit makes it easy to create filters to regroup your notifications into one clear feed. Then, you can establish a hierarchy by dragging the most important ones to the top. Once you’re all set, you’ll have a streamlined notification feed. Here’s mine:
To make sure you don’t miss any notifications from the most critical topics, you can turn on alerting on a topic-basis and decide the schedule for which the notifications from the given topic will generate an alert.
We’ll walk you through the topic creation process and share our tips and the best topics to make the most of Gwapit. Soon, you’ll be the pro and teach your colleagues!
Before we dive in, let’s make sure everybody is on board. To start organizing your notification feed, you need only two things:
- Log in to your Gwapit account.
- Connect one or more apps.
If you don’t have an account yet, you can get started by clicking the button below:
To connect an app, click on the ➕
Add app button in the sidebar on the left of the screen. Here are the ones we currently support:
PS: Github & Bitbucket are coming up, very soon!
GROUPING NOTIFICATIONS WITH GWAPIT
There are two ways to create topics on Gwapit. You can create a topic from scratch, or create one from a notification. Just follow the GIFs:
You can also create topics with pre-set filters straight from the notifications themselves. To get started, go in the detailed view by clicking any notification on your feed; then click the
Organize button that appears while hoovering any notification.
Note: We kept it simple for the examples, but you can go crazy with your topics! You can merge several different apps or workspaces into one topic. To go even further, you can use regular expressions while setting up your conditions.
GRANULAR ALERTING CONTROL
Once your incoming notifications are neatly organized into a topic, you can make the most of our alert management features. From the dashboard view, you can click the 🔔 bell icon on a given topic to decide its alert schedule.
If you need some time to focus on a specific task, you can also block all notifications coming from Gwapit for a set amount of time. Just click the 🔔 bell icon in the menu at the bottom left side of the screen, next to your profile picture.
Let’s see how to make the most of topics with some examples.
ADVANCED TOPIC CREATION TIPS
Let’s see examples of topics in action to help you get started!
📅 CATCH ALL EMAILS FROM GOOGLE CALENDAR
Let’s start simple! How about a pool to catch all the email notifications you get from Google Calendar? This one is easy since the footer of Google calendar’s emails is always the same. We can look for something unique in that footer, such as:
Invitation from Google Calendar. Let’s use it as a filter to define our topic:
👩👧👧 TOPIC MESSAGES ON A TEAM BASIS
Slack workspaces can get messy fairly quickly. Gwapit helps you to structure the feed. You can even group different workspaces. Here, I group all messages from the UX team into one single topic:
🚫 GET RID OF UNWANTED NOTIFICATIONS
Prioritization can go both ways! You can also use topics to pool together non-critical information and bury it down at the very bottom of your feed. For instance, if you have Jira and Confluence connected to Gwapit, you probably don’t care about the email notifications you get from these services. Feel free to create a topic to filter them out, defined as:
email@example.com for Confluence and
firstname.lastname@example.org for Jira.
🗂️ GOING FURTHER WITH TOPICS
Topics are very flexible, you can make them what you want them to be! Want to organize your feed by projects? Topics can do that. Do you have recurring emails coming from a service? Merge them up! For the sake of the clarity of the examples, we kept them simple but you can go much further. For instance, it’s possible to link several filtering conditions with one another using a
Once you have created a topic and you’re happy with the result, don’t forget to customize its icon. Just click it to edit it. You can pick from our database, search the web or upload any image you would like. To keep your stream neat and tidy, don’t forget to change the name and the description of the topic.
Gwapit is as organized as you will make it! We hope this guide will give you ideas to get started.
PS: Liking Gwapit already? Please share your feedback and thoughts on how to improve it, and win fantastic prizes! Gwame ON.